Privacy Policy
Adopted: 7/21/2019
The Asheville Garden Club, Inc.
Privacy Policy
Your privacy is of the utmost importance to The Asheville Garden Club, Inc. (“our,” “we” or the “Garden Club”) and we are committed to protecting your personally identifiable information. Please review our Privacy Policy to understand how we may collect, use and protect any personal information you provide to us either “on-line” or “off-line.”
What is Personally Identifiable Information?
Personally identifiable information is any information that can directly or indirectly be used to identify you and can include your name, address, telephone number, email address, and more. This Privacy Policy explains how we may end up with and how we safeguard this kind of information. By using our Website, you consent to the collection and use of this information as described in this document.
Information Collected on the Garden Club Website & How We Use It
Information You Provide to Us. When you visit our website, www.ashevillegarden.club (the “Website”), there is a form on the “Contact” page that allows you to contact the Garden Club with questions or comments. Should you choose to contact us, you are required to provide us with your name and e-mail address. The provision of this information is not required to use our Website and is provided entirely voluntarily. We will use the information that you provide to us in this form to respond to your questions or comments. If you e-mail us, please be aware that e-mail is not necessarily secure or confidential. Send only the information that is necessary for us to answer your question or process your request.
Automatically Collected. When you visit the Website, certain technical information is automatically logged such as the date and time of your visit, the name of the website you are navigating from and the type of browser you are using. We also collect information about how visitors use our Website. This information does not identify you personally however and is not covered by this Privacy Policy, but we wanted you to know that this activity takes place.
Cookies. The Garden Club Website uses "cookies." A cookie is a file that is stored on your computer and holds a small amount of data that helps us improve your Website experience and identify repeat visitors to our site. Cookies can also be used to track your interactions with our Website or third-parties associated with our Website which is designed to improve your online experience on our Website by recognizing you and customizing your experience. The non-personally identifiable information we track with cookies is anonymous and is not used to identify any particular visitor to our Website, but again, we wanted you to be aware of it. You have the option of disabling cookies via your browser preferences.
Google Analytics. We use Google Analytics. Google Analytics stores cookies on your computer
to track your traffic on our site. Please see the following website for more information on how Google Analytics collects and processes data - www.google.com/policies/privacy/partners/.
Information Collected “Off-line” & How We Use It
Should you decide to become a member of the Garden Club you will need to fill out a membership application and pay a membership fee. Some personally identifiable information may be obtained by the Garden Club as part of this process.
Membership Application. As part of the application process we may obtain information such as your name, telephone number, address, and e-mail address. This information enables us to contact you about Garden Club events, meetings, cancellations, projects, provide you with the Garden Club Yearbook, newsletters, and more. Membership applications are kept with the Garden Club’s Membership Officer as part of the organization’s official records. Only the Board of Directors and Officers have access to the applications. You may opt out of e-mail communications by sending an e-mail with your request to ashevillegardenclub@gmail.com.
Membership Fee. A membership fee is required to participate in the Garden Club. In order to process payments, we may obtain your name, telephone number, address, e-mail address, debit/credit card or other financial information. Membership fees are processed by the Garden Club, not a third party. The Membership Officer and members of the Board of Directors have the authority to process payments.
Who We Share Your Information With & How We Keep It Safe
The Garden Club is affiliated with the North Carolina Garden Club, Inc. (the “NC Garden Club”) and all new member information is provided to the NC Garden Club as a requirement of that affiliation. We have guest speakers and often work/volunteer with other organizations in the community (“affiliates”) who may request or need your information to provide members with a more valuable experience, to fulfill or complete documentation required by their organizations, or for other purposes. The Garden Club respects and safeguards your privacy and will not provide your information to affiliates unless it reasonable under the circumstances.
Club Yearbook – Every year all new members are added to the Club Yearbook and the new Yearbook is distributed to all members. The Yearbook contains a list of all member names, year a person became a member, their address, phone number, email address, and birth date.
We will not share your personal information with non-affiliate third parties except 1) as necessary for us to provide membership services to you, 2) when it is reasonably necessary to comply with the law and/or to comply with a judicial proceeding, court order or legal process, 3) to protect the safety of our members, guests, volunteers, or property, 4) as part of the transition of business to another entity by way of a merger, sale or asset transfer, corporate separation or otherwise, or 5) with your express consent.
Special Information about Postings and Photos
If you are a member of the Garden Club, you may have the opportunity to submit photographs
and articles written by you for Board approval to be published on our website that may contain personal information. By submitting this information and photographs, you give us permission to publish this information on the Website. Please remember that by allowing us to post information or photographs on the public portion of the Website, you are making this information available to the general public.
We Protect Children's Privacy
The Garden Club will not knowingly collect or solicit personally identifiable information from or about children under 13 years of age except as permitted by law.
Links to Other Websites
The Garden Club may include links on our Website to other websites whose content we believe will be of possible help, interest or value to our visitors. In some cases, these links represent cooperative projects or mutual links established with other organizations. We are not responsible for the content or privacy practices of those other websites and this Privacy Policy does not cover those websites. These other websites may send you their own cookies, collect data, or solicit personal information, so you should read the privacy policies of any website you visit.
Access to Personal Information/Requests for Correction, Amendment, or Deletion of Personal Information
As required by applicable law, under certain circumstances we will afford you the right to access your Personal Information to find out to whom your Personal Information has been disclosed, and request correction or deletion of your Personal Information. The communication between you and us regarding this request may be saved as part of our standard operating procedures and for legal obligations.
For your protection, all requests made under this section must be in writing and must include your notarized signature to establish your identity. Where permitted by law, we may charge a reasonable fee to cover the costs incurred in responding to such requests. Please send requests to: ashevillegardenclub@gmail.com.
Changes to Policy
Our Privacy Policy may be updated from time to time to address new issues and new laws. When we amend this Privacy Policy, we will post a notice of the amendment on our Website. The effective date at the top of the Privacy Policy, indicates the last time the policy was amended. Your continued use of the Website and continuation as a member of the Garden Club will be deemed as your acceptance to the changes to the Privacy Policy.
Consent & Contact Information
All information provided in this Website is believed to be accurate and reliable; however, we assume no responsibility for the use of this information. By using our Website, you consent to the collection and use of information as specified above. Please review this page frequently to remain up-to-date with the information we collect, how we use it, and under what
circumstances we disclose it. Review the Privacy Policy carefully to make sure you understand our practices and procedures. If you have any questions about this Privacy Policy, contact:
The Asheville Garden Club, Inc. 1 Rankin Avenue, 3rd Floor
Asheville, NC 28801